I frequently travel between different time zones. Sometimes I change my computer’s clock to match the time zone that I’m in and sometimes I don’t (depends a bit on how long I’m staying). This can be quite confusing sometimes and I often worry if all my meetings and appointments are still scheduled on the correct time. What is the best way to configure Outlook in this situation? There are various ways to deal with time zone changes in both Outlook and Windows. In general, when you are working with Outlook 2007 or later and are dealing with appointments and meetings that were all created in Outlook 2007 or later, it is quite safe to change you time zone. Outlook will automatically recalculate the times of all your calendar items and they are moved accordingly since the items are stored “time zone independent” with a UTC time; Coordinated Universal Time.
![How to change the timezone in outlook for mac 2016 How to change the timezone in outlook for mac 2016](/uploads/1/2/5/6/125610509/451165625.png)
We are in PST and I have ensured that both the Mac is set to PST in System Preferences as well as the timezone in Outlook is set to PST. The time is showing up properly for me as an invitee, and it is showing up properly on her calendar, which has the location set to San Francisco, CA (PST). Outlook changing everything to UTC time zone. Posted: by jalcorn. So I have a few users and the calendar keep switching to UTC time zone. This same design is also in Mac Outlook 2011 and the design didn’t change when Mac Outlook 2016 released.' SOLVED Posted: by jalcorn. @ejboyd that is quite the not answer from.
When you are working with Outlook 2003 or previous, changing time zones could be a bit more troublesome. Personally, when I’m in a different time zone for only a short period of time, I tend not to change my main time zone in Windows itself but configure an additional clock in Windows and Outlook. Adding additional time zones to Outlook My reason for adding an additional clock instead is to be able to easily compare the time between the 2 time zones.
Especially when you access shared calendars with people which are still in the other time zone, this can be a lot less confusing. Adding an additional time zone to your Outlook Calendar is very easy:. Quick method when in Day, Week or Work Week view Right click on the Time Scale on the left and choose: Change Time Zone. Outlook 2007 and previous Tools- Options- button: Calendar Options- button Time Zone. Outlook 2010 and Outlook 2013 File- Options- section Calendar- option group: Time zones Here, simply enable the option “Show a second time zone” and configure it accordingly. Optionally, you can label your time zones so you can easily tell them apart.
Adding an additional time zone to your time scale in the Calendar. Note: Changing your main time zone and DST settings in Outlook will change your time zone and DST settings in Windows and vice-versa. Adding additional time zones to Windows To also easily the time for a specific time zone outside of Outlook, you can add additional clocks to Windows Vista, Windows 7 or Windows 8 as well. To do this, right click on the time in the Notification Area of the Windows Task Bar and choose “Adjust Date/Time”. On the Additional Clock tab you can enable up to 2 extra clocks and supply them with a label. To see these additional clocks, hover on the time in the Notification Area.
Time zones in the Notification Area. Windows Vista and Windows 7 Sidebar Clock Gadget If you don’t want to hover over the time in the Notification Area to see the other time zones, you can use the Clock Gadget in Windows Vista or Windows 7 as well. You can basically add as many clocks as you like all with a different time zone and different names. Windows Vista If the Sidebar hasn’t been started yet, open the Start Menu and type; Windows Sidebar. Once opened, click on the + icon atop of the Sidebar.
From the Gadget Gallery, drag the Clock Gadget onto your Desktop or into the Sidebar. Windows 7 Right click on an empty spot on your Desktop and choose Gadgets. From the Gadget Gallery, drag the Clock Gadget to somewhere on your Desktop. To configure a time zone, hover on the Clock Gadget and click on the Wrench icon on the right to open the Options dialog. Here you can also choose the design of the clock and add a label. Multiple Windows Gadget Clocks with each another time zone.
Windows 8 World Clock App In Windows 8, you can no longer use the Gadgets which were in Windows Vista and Windows 7. However, there is a lot of choice when it comes to World Clock App. One that I personally like is “” which is a free app offered. Aside from showing the current time for a configured city, you’ll also have access to additional information such as the time zone offset and name, DST dates, sunrise/sunset times.
In addition, it offers quick access to some additional useful web services like the local weather. Outlook 2003 and previous or items that were created in them In Outlook 2003 and previous, appointments are not stored with UTC information and therefore could end up in the wrong time if you were to change the time zone on your computer. A common issue is having all day events such as holidays, birthdays and anniversaries spanning 2 days and becoming appointments instead. If you are using Outlook 2003 or previous or if your Calendar still holds items created in Outlook 2003 or previous, you can use the (or ) to update these items accordingly. This tool can also be used if you permanently move to a different time zone. Extra Tip: Quickly switching time zones via the Run command If you often travel between time zones and you want to set your main computer time to the local time zone each time, you can do this a bit more quickly via the Run command (keyboard shortcut: +R) and type; tzutil /s ' name of time zone' For instance; tzutil /s 'Pacific Standard Time' tzutil /s 'W. Europe Standard Time' To see a complete list of valid time zone names which you can use, open a Command dialog (by typing cmd in the Run command) and type; tzutil /l As the Run command window holds a history of the last 26 commands that were used, you can easily select a previous command by partially typing it, expanding the history list or by using your arrow keys.
As an alternative, you can also create a Desktop shortcut and type the above command in the “Type the location of the item” field. Changing the time zone via tzutil in a Run command.
Last modified: October 21, 2014.
Notes:. When you adjust time zone and daylight saving time settings in Outlook, Windows clock settings are also adjusted. When Outlook is set to a time zone that observes daylight saving time, the clock adjusts for daylight saving time by default.
You can turn off the adjustment. However, this is not recommended. Some time zones do not have daylight saving time. When Outlook is set to time zone that doesn’t observe daylight saving time, such as Arizona in the United States, the daylight saving time adjustment cannot be turned on. In the latest versions of Outlook for Office 365, three separate time zones can be displayed in the Calendar. In other versions of Outlook, including Outlook 2019 Volume License, Outlook 2016, Outlook 2013, and Outlook 2010 you can display two time zones. The time zones can be, for example, your local time zone, the time zone of another business location, and the time zone of a city that you often travel to.
The second and third time zones are used only to show a second and third time bar in Calendar view, and do not affect the way in which Calendar items are stored or displayed. Click the File tab. Click Options. On the Calendar tab, under Time zones, select the Show a second time zone check box and, if needed, the Show a third time zone check box. In the Label box for each time zone, type a name for the additional time zone. In the Time zone list, click the time zone that you want to add.
If you want your computer clock to automatically adjust for daylight saving time (DST) changes, select the Adjust for daylight saving time check box. This option is available only in time zones that use daylight saving time (DST).
Click the File tab. Click Options. On the Calendar tab, under Time zones, clear the Show a second time zone check box and/or the Show a third time zone check box. More about time zones in Outlook The start and end times for items in the Outlook Calendar are saved in the Coordinated Universal Time (UTC) format, an international time standard similar to Greenwich Mean Time. When you send a meeting request to an attendee in a different time zone, the meeting item is displayed at the respective local times on each person's calendar, but saved in UTC. For example, a meeting organizer in the United States Pacific time zone sends a meeting request for 2:00 P.M. Pacific time to an attendee in the United States Mountain time zone.
The attendee sees the meeting as starting at 3:00 P.M. Mountain time. In both cases, the meeting is saved as starting at the same UTC time of 10:00 P.M. If two time zones are shown, the meeting organizer's time zone is used as the reference point.
If you organize a meeting and display free/busy time for invitees from other time zones, their busy times are adjusted so that they appear correctly in your time zone. The second time zone is visible only when you view the calendar in day or week view. Change your time zone When you change the current time zone, all Calendar views are updated so that they display the new time zone, and all Calendar items are moved so that they reflect the new time zone. For example, when you move from the Pacific Time zone to the Mountain Time zone in the United States, all of your appointments are displayed one hour later. On the Tools menu, click Options.
Click Calendar Options. Click Time Zone. Under Current Windows time zone, type a name for the current time zone in the Label box. In the Time zone list, click the time zone that you want to use. If you want your computer clock to automatically adjust for daylight saving time (DST) changes, select the Adjust for daylight saving time check box. This option is available only in time zones that use daylight saving time (DST).
Note:. All-day events are also moved to adjust to a change of time zone. One-day events appear to be longer than 24 hours. For example, the July 4th U.S. Holiday spans from 12:00 A.M.
July 4th until 1:00 A.M. July 5th when the time zone changes from Pacific Time to Mountain Time.
When you adjust time zone and daylight saving time settings in Outlook, the same settings in Microsoft Windows are adjusted identically. Some time zones do not have DST.
When Outlook is set to a non-DST time zone, such as Arizona in the United States, the Adjust for daylight saving time check box is not only cleared but also disabled. When Outlook is set to a time zone that does have DST, the Adjust for daylight saving time check box is automatically selected.
You can clear the check box, although this is not recommended. Outlook can display two separate time zones in the Calendar. The two time zones can be, for example, your local time zone and the time zone of a city that you often travel to.
When you are staying in the other city, you might want to view your Calendar items in relation to the time zone for that city. To display a second time zone in your Outlook calendar, select the Show an additional time zone check box in the Time Zone dialog box. The second time zone is used only to show a second time bar in Calendar view, and does not affect the way in which Calendar items are stored or displayed. On the Tools menu, click Options. Click Calendar Options.
Click Time Zone. Select the Show an additional time zone check box. In the Label box, type a name for the additional time zone.
In the Time zone list, click the time zone that you want to add. If you want your computer clock to automatically adjust for daylight saving time changes, select the Adjust for daylight saving time check box. This option is available only in time zones that use daylight saving time (DST). On the Tools menu, click Options. Click Calendar Options. Click Time Zone. Clear the Show an additional time zone check box.
About time zones in Outlook You can add and display a second time zone in Outlook, which can be useful when you are scheduling meetings or conference calls with people who are working in other time zones. When you add a second time zone, the current time in the primary time zone is highlighted with a color gradient to make it easier to see. If two time zones are shown, the meeting organizer's time zone is used as the reference point. If you organize a meeting and display free/busy time for invitees from other time zones, their busy times are adjusted so that they are displayed correctly in your time zone. The second time zone is visible only when you view the calendar in day or week view.
If you are in one time zone, and you send a meeting request to an attendee in a different time zone, the meeting item is displayed at the respective local times on each person's calendar, but stored as the same absolute time in UTC. For example, if a meeting organizer in the Pacific Time zone in the United States sends out a meeting request for a meeting that starts at 2:00 P.M. Pacific Time to an attendee in the Mountain Time zone, the attendee will see the meeting as starting at 3:00 P.M.
Mountain Time. In both cases, the meeting is stored on the servers as starting at the same UTC time (10:00 P.M.).